EU PROJECT IMPLEMENTATION MANAGEMENT

• Advising and supporting the overall administrative and financial monitoring of the Grant Agreement, including

financial monitoring and coordination of project activities management of works and services contracts

• Advising and supporting the Client regarding the obligations under the Grant Agreement

• Advising and supporting in the preparation of Requests for Reimbursement of Funds including possible changes, and control of the same 

• Control of documents (tender documentation, contracts, invoices, delivery notes, statements, payrolls, monthly work reports, etc.) 

• Advising and supporting in the preparation of the Request for amendment of the Grant Agreement and a minor change according to the request of Client and Partner

• Identifying risks and proposing measures to avoid / mitigate them

• Coordination and supervision of the project team (including external experts)

• Attendance at the location of the Client and Partner and participation in meetings at the premises of the Client and Partner and other locations as needed

• Communication by e-mail / telephone

• Continuous support to the Client in communication with intermediary institution, managing institution and audit bodies for the purposes of project implementation and reporting via email, phone, or appointments

• Advising on ensuring adequate accounting and auditing trace of the Client and the Project Partner

• Consulting and drafting other documents related to project implementation

• Preparation of reports after the end of the project

PUBLIC PROCUREMENT

• Consulting and drafting of procurement documentation, including consulting and drafting of required skills, criteria

the most economically advantageous tenders and all other provisions of the procurement documentation in accordance with the Public Procurement Act and the Ordinance for non-payers of the Public Procurement Act (in the case of partners)

• Consulting and drafting proposals for answers to bidders' inquiries related to the published procurement documentation (regardless of whether it is public / prior consultation or public procurement)

• Consulting related to the harmonization of technical specifications, ie cost estimates of works, goods and services with the provisions of the Public Procurement Act and instructions of intermediary institution

• Preparation / correction of procurement documentation and other acts within the public procurement procedure, especially in the part related to the definition and adjustment of technical specifications when preparing cost estimates for specialized equipment

• Consultation in the implementation of prior consultation with interested economic operators, if applicable

• Advising during the implementation of the review and evaluation of bids and the preparation of minutes on the review and evaluation of bids

• Preparation of necessary letters in accordance with Art. 263, 293 and 294 of the Public Procurement Act (Official Gazette No. 120/16)

• Participation in the appeal procedure, if necessary

• Advising and interpreting the provisions of the Public Procurement Act (Official Gazette 120/16) and relevant by-laws on request

Client and partner;

• Consulting and drafting of clarification proposals and related documentation in communication with PT2 for ex-ante and ex-post review of documentation related to public procurement procedures

• Consulting and quality control of accompanying and output public procurement documents (administrative documentation in the field of public procurement)

• Advising on the implementation of contracts arising from public procurement procedures and pointing out important provisions of the contract, and pointing out omissions observed in the execution of the provisions of the contract; advising on ensuring that the execution of the contract is in accordance with procurement documentation and selected bid

• Review of the project procurement plan and advice on the execution and deadlines of procurement, risks and possible changes to the plan (including consulting and drafting proposals for amendments thereto), including monitoring the execution of procurements and contracts arising from them in the planned deadlines

• Advising and supporting the preparation of project Requests for reimbursement of project funds in the part related to public procurement procedures

• Advising the Client and the Partner on the legal aspects of all relations, rights and obligations arising from public procurement procedures

• Administrative management and electronic documentation and archiving of documentation

• Preparation of public procurement contracts and their annexes (if necessary)

• Participation in meetings at the premises of the Client and the Partner, at the invitation of the Client